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Lecturer(s)
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Čtvrtník Mikuláš, doc. PhDr. Mgr. Ph.D.
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Course content
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1. Credibility, integrity, authenticity, provenance. 2. Document classification system and its place and role in document management. 3. Electronic document management and electronic documents. Introduction to the issue. 4. Authenticity and authentication elements of electronic documents in electronic document management. 5. Document conversion: Procedures, processes, status of conversion outputs. Authorized versus unauthorized conversion. 6. Electronic shredding management and disposal of documents in electronic form. 7. E-identity, electronic ID card, complete electronic filing.
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Learning activities and teaching methods
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unspecified, unspecified, unspecified
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Learning outcomes
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The aim of the course is to provide students with a comprehensive overview of the complex theoretical and methodological basis of records management, key concepts, basic methods, current problems and issues, and major trends in the field of document management and records management, and by extension, archiving as a whole, taking into account the fact that archival care for records already stored in archives cannot be separated from the management of "live" documents by the creators of the documents. For this reason, the subject covers both the area of archival care of "historical" documents and the sphere of management of currently created documents, records management, and so-called pre-archival care, especially for public originators. Last but not least, the subject will also touch on the area of electronic documents and electronic document management. It will introduce the principles of electronic file management and the integration of electronic documents into everyday office work, and thus also document management. Emphasis will be placed on the basic legal framework and set of legislative requirements relating to document management and file management. Students will be introduced to other important legislative regulations, including European standards (eIDAS, GDPR, and others).
Students who have completed the previous course, Management of Documents I, and are already familiar with the basics of file management and document administration will gain a more detailed overview of electronic document management and electronic file management in this course. Students will be able to perform basic electronic file management tasks and document circulation within an organization in electronic form. They will be able to convert documents, perform electronic shredding procedures, and dispose of electronic documents. They will gain a basic overview of the processes involved in creating and maintaining the authenticity, credibility, and integrity of documents and data.
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Prerequisites
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Prerequisite: Spisová služba I.
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Assessment methods and criteria
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unspecified
Successful completion of the course is conditional upon passing a credit test and, at the end of the academic year, passing an oral exam. During the course, each student will give a presentation on a selected topic from the range of topics covered in the lectures (if time constraints make it impossible to give a presentation, the student will prepare a written paper instead).
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Recommended literature
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Jan Schwaller - Jana Schwallerová - Karel Matuška - Radomír Ševčík. Archivnictví a spisová služba ve veřejném sektoru v příkladech, otázkách a odpovědích. Praha, 2015.
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Ludmila Sulitková. Archivnictví a spisová služba (Elektronická opora pro studium archivistiky a spisové služby). Ústí nad Labem, 2008.
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Miroslav Kunt - Tomáš Lechner. Spisová služba. Praha, 2015.
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Pavel Mates - Vladimír Smejkal. E-government v České republice a jeho právní a technologické aspekty. Praha, 2013.
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Tomáš Lechner. Elektronické dokumenty v právní praxi.. Praha, 2013.
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